Finance & Insurance

Schedule of fees

2024 - 2025

Prospective student charges 

Termly fees & charges 

Optional charges 

*Please note insurance costs are not controlled by KGS and we only pass on the cost of the service to parents.  Any changes to these costs and terms and conditions will be updated as and when they are received from the insurance provider.  

Catering 

Instrumental music lessons & loan/hire of an instrument 

Extra-curricular music lessons are available at the additional cost of £240.00 per term.  Theory lessons are available at the additional cost of £240.00 per term for individual tuition or £120.00 per term for shared lessons. Payments are made direct to the peripatetic music teacher concerned. One full term’s written notice is required to terminate lessons. Application forms can be requested from Admissions via [email protected]. Subject to availability a range of school instruments are available for hire, free for the student’s first term then £40.00 per term thereafter.

Uniform and other charges 

In addition to fees and the above extras parents should also note that they will need to purchase uniform and sports kit (from the School’s chosen suppliers) and there may be additional charges relating to optional trips, some co-curricular activities and compulsory subject field trips. 

Insurance

The cost of Personal Accident Insurance (incorporating dental cover) is included in the tuition fee. Parents should ensure they have appropriate insurance cover for student personal possessions and other risks as they believe appropriate. Optional policies are available through the School as detailed under optional charges above. The School does not accept any responsibility where parents do not have adequate insurance cover. 

When students are travelling on school trips, they are covered under the KGS Travel Insurance and in terms of medical treatment this will cover the emergency treatment required whilst away. On return home after the trip, if any further treatment is required this is not covered under the travel insurance. Please take time to consider the insurance options available through the School.

Deposit

A deposit is payable on acceptance; the deposit is non-refundable if the child does not take the place at the School. Deposits less any sum outstanding and due to the School are refunded to either of the parties signing the Acceptance Form and Parent Contract once the child has left the school and all additional charges are settled.

Fees

Governors review fees annually and parents are informed a full term in advance of a change, normally by the end of March. Exceptionally, if unforeseeable conditions arise, a review may be necessary at other times and in these circumstances, parents would be informed at least a full term in advance of a change.

Payment of fees

Payment of fees are by direct debit. Parents may choose to pay fees either termly when fees will be collected five working days before term starts or in monthly instalments (each instalment being due on the first working day of each month) with supplemental charges being collected 5 working days before term starts.

For parents paying fees by monthly direct debit, these are taken on the first working day of the month.  For existing students the annual fees are spread over 12 equal instalments between July and June.  For new parents, the annual fees are spread over 9 equal instalments between September and May.

Once a direct debit arrangement is set up for an individual student it will continue in force until cancelled. If you require a new mandate to complete, please contact [email protected].

Payment due date & late payment charges

Parents are reminded that under the conditions of acceptance, school fees are due on or before five working days before the first day of term. The only exception is where parents have chosen to pay fees by monthly direct debit. We reserve the right to charge compound interest on a daily basis at 3% AER above the Bank of England base rate after the due date and an administration charge of £10.00 for each debt collection letter the School needs to send. A debt collection letter covers correspondence relating to overdue accounts, cancelled or returned cheques and direct debits. Should a debt collector be required, these fees will also be payable by the parents.

Withdrawal – fees in lieu of notice

Parents are also reminded that under the conditions of acceptance, at least a term’s notice of withdrawal is required in writing, sent to the Head Master and that fees in lieu of notice will be charged for late withdrawals after the due date e.g., for withdrawal before the start of Autumn Term 2024 (5 September 2024), notice to be received before the start of the preceding Summer Term 2024 (16 April 2024).

Cancellation of other charges

In order to cancel insurances, lunch and other charges notice must be received by half term in the preceding term by emailing the Finance Office - [email protected].

Fees in advance

The Fees in Advance Scheme provides a method where the cost of education can be reduced by making an advanced lump sum payment. In return for a lump sum the School offers a credit to be applied against the fee invoice for a set number of terms. The total value of these credits will be commuted at an agreed rate to calculate the amount of the lump sum payment. The commutation rate currently in force is 1.75%. Parents wishing to take advantage of this scheme should contact [email protected] for the appropriate documentation and further information. 

Difficulties in paying fees

If you are experiencing financial difficulty, please email [email protected] who will be able to inform you of the next steps. 

APPENDIX TO THE SCHEDULE OF FEES - force majeure (i.e., circumstances beyond our control) 

Clause 15(c) of the Terms and Conditions of the Parent Contract will apply in the event that the School is wholly unable to perform its obligations under the parent contract for one or more of the following reasons: 

Property damage caused by a fortuitous, external peril. This does not include damage caused by: 

1. Changes in the water table level if solely attributable to such changes; 
2. Atmospheric and climatic conditions other than storm or flood; 
3. Confiscation, destruction or requisition by order of the government or any public authority; 
4. Pollution or contamination unless caused by: fire, lightning, explosion, earthquake, aircraft or other aerial devices or articles dropped therefrom, riot, civil commotion, strikers, locked out workers, persons taking part in labour disturbances, malicious persons other than thieves, storm, flood, escape of water from any tank apparatus or pipe or impact with a road vehicle; or 
5. Bursting of a boiler, economizer, vessel, machine or apparatus in which internal pressure is due to steam only.

Prevention of access to the premises caused by: 

1. Damage to neighbouring property; 
2. Any action of Government, Police or Local Authority due to an emergency which could endanger human life or neighbouring property; or 
3. Unlawful occupation of the premises by third parties other than in the course of a dispute between the School as employer and any employee or group of employees. 

Save that clause 15(c) will not apply if the School is closed due to the order or advice of a competent Local Authority as a result of an occurrence of an infectious disease (or the discovery of an organism resulting in or likely to result in the occurrence of an infectious disease), food poisoning, defective drains or other sanitary arrangements or vermin or pests except as set out in paragraph 3 below.  

Specified disease, murder, food poisoning, defective sanitation or vermin, namely: 

1. Any occurrence of a specified disease at the premises or within a radius of 25 miles of the premises; 
2. Any discovery of an organism at the premises resulting in or likely to result in the occurrence of a specified disease; 
3. Any injury or illness sustained by any person arising from or traceable to foreign or injurious matter in food or drink provided at the premises; 
4. Any accident causing defects in drains or other sanitary arrangements at the premises; 
5. Any discovery of vermin or pests at the premises which prevents use of the premises on the order or advice of the competent local authority; or 
6. Murder, rape or suicide at the premises. 

Interruption to electricity, gas or water supplies caused by damage at any: 

1. Electricity generating station or sub-station; 
2. Land-based premises of the School's gas supply undertaking or linked natural gas producer; or 
3. Water works or water pumping station; 

Interruption to electricity, gas or water supplies caused by failure of supply at the terminal ends of the supply undertaking's feeder at the premises from any cause other than deliberate act of the supply undertaking in withholding or restricting supply.